One of the most prolific functionalities offered by Gmail is the one that allows users to send an email to multiple recipients at a time.
This can be extremely useful for invitations, newsletters, and all kinds of announcements.
Although there are several methods for creating a group email in Gmail, let’s walk you through the most effective and convenient ones in this article.
How to Create a Group Email in Gmail
Using Gmail’s Native Feature
The steps to create a mailing list using the native feature of Gmail are pretty straightforward.
You simply need to navigate through your contacts list, edit recipients, and then send an email to the created group.
To begin with, you need to create a list or group of contacts that you want to send the email to.
This can be done using a label in Google Contacts. Once you create a label, adding all the contacts in the label to the email is easy. Just follow these steps:
- Go to Google Contacts in your web browser.
- Hover the cursor over the first contact you want to include in the group, and then click the checkbox that appears to the left of the name.
3. Check the box next to every contact you want to include in the group.
- Once you’re done, click Manage labels right next to the Send email button at the top of the page.
- In the dropdown menu, choose Create label.
- Finally, name your email group label and click Save.
Now that you have the list of recipients ready, you can proceed further to compose and then send the email.
- Head over to your Gmail account on a web browser.
- Click Compose.
- If you have the name of the label you just created, enter it in the To field. Simply click it when it appears as a suggestion, all the contacts you added to the label will appear.
- If you don’t want to type the name of the label, click To and, in the pop-up window, click My contacts. Now click the label from the list.
The group will now appear in the To field. you can now create and send the email as usual.
Note: If the email is being sent to a group of people who are not acquaintances, it’s considered a common etiquette to put the email addresses in the Bcc field rather than the To field. This ensures that no two recipients can see each other’s email addresses.
Important Things to Remember
While it’s fairly easy to create a distribution list of addresses and then send the same email to all of them, a few things are to be kept in mind:
• Only one copy of the email will appear in your Sent folder.
• A maximum of 500 emails can be sent every 24 hours using a Gmail account, and for Google Workspace accounts, this limit increases to 2,000.
• Reaching the limit could result in the suspension of your account for a day.
In case you hit the limit, your group email privileges can also be taken away for a short time. It‘s therefore, recommended to stay well below the limit that Google sets.
Another popular way to create group emails is to use a free and secure Chrome extension like Mailtrack. It‘s faster and also enables you to monitor responses. You just have to open the extension and start a Mailtrack Campaign.
Mailtrack offers its List functionality free of cost, which is an effective solution for creating and managing mailing lists within Gmail. The steps to be followed are discussed below:
- Once you’ve grouped the recipients you want to add, click on Compose Campaign that’s there in the Mailtrack List.
- Compose your email with an attractive subject line and compelling content.
- Once the list of recipients and email content is ready, send the email. A popup appears confirming that you want to send the group email to the number of contacts in your mailing list, click Send now to confirm.
Note: As soon as you compose your campaign, the top bar of the compose window turns green to confirm that you’re inside an email group campaign. Up to 200 recipients can be added with a Mailtrack campaign, which is also the maximum per 24 hours.
With Mailtrack Campaign, each recipient gets their own tracked email. When you go to Sent, you’ll see individual outgoing emails to each email address, which is in contrast to Gmail’s native feature. You’ll also receive a notification every time a contact opens the email.
Looking at the different needs people can have from their Gmail account, it’s important to be aware of this productive functionality. It enables the sender to cover a vast audience simultaneously and by doing so, saves immensely on time and effort.
The methods to send a group email have thus, been discussed in-depth and we hope you’ll find them quite helpful. Feel free to reach out to us with any queries that you have.
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